Yelp Is Covering Your Zapier Bill: The 500,000-Task Promotion

September 6, 2026 · the WarmReply team

Yelp currently covers the Zapier task cost for Yelp Leads automations: up to 500,000 free Zapier tasks a month, on any Zapier plan, with no stated end date. That’s Yelp’s promotion, not a Zapier plan feature, and it’s what lets WarmReply run leads and replies between Yelp and HighLevel on a free Zapier account instead of a paid one.

What is a “Zapier task,” and why does the number matter?

A Zapier task is one action inside an automated workflow, a trigger firing, a lookup running, a message getting sent. A single Yelp lead moving from Yelp into HighLevel and getting an instant reply typically runs through around 9 actions across the two-step Zaps WarmReply uses. Normally, Zapier bills by task volume per month once you’re past whatever your plan includes. Under Yelp’s promotion, none of that meter runs for Yelp Leads workflows specifically — you get up to 500,000 tasks a month at no cost, regardless of which Zapier plan you’re on.

How many leads does 500,000 tasks actually cover?

Do the arithmetic as an example, not a guarantee: at roughly 9 actions per lead (the new-lead sync plus an instant reply), 500,000 tasks would cover on the order of 55,000 leads a month before you’d bump into the ceiling. Almost no single-location service business is anywhere close to that volume from Yelp alone. This is Yelp’s number and Yelp’s promotion, it’s not something WarmReply controls or guarantees will stay at that level, just the current reality worth knowing about.

Does this mean Zapier itself is free for everyone?

No — it’s specific to Yelp Leads workflows. Zapier’s normal pricing still applies to whatever else you might build with a Zapier account. What Yelp’s promotion does is exempt the task volume that flows through Yelp Leads triggers and actions, which is exactly the traffic WarmReply generates: a new-lead trigger, an inbound action into HighLevel, and, when a reply goes out — a Create Message action back to Yelp.

What happens if Yelp ever ends the promotion?

Be honest about this rather than pretend it’s permanent: Yelp hasn’t announced an end date, but if the promotion ever stopped, Zapier’s standard per-action billing would apply to that task volume again. At roughly 9 actions per lead, 750 actions a month works out to about $29.99/month on Zapier’s normal metered pricing, a rough example, not a quote, since Zapier’s tiers and rates can change independently of anything Yelp or WarmReply does. For the overwhelming majority of businesses using Request a Quote, that’s a modest number either way, and it’s a cost that exists regardless of which Yelp-to-HighLevel tool you use, because the official Yelp Leads Zapier integration is the transport layer.

Why does WarmReply use Zapier instead of connecting directly?

Yelp’s direct Leads API access is partner-gated, so the practical path into Yelp Leads today runs through Yelp’s own official Zapier integration. WarmReply is built on two-step Zaps specifically so a free Zapier account is enough to run it — no paid Zapier plan required just to get leads flowing, on top of the free task allowance Yelp is currently funding.

What does this cost you, in total?

Setup takes a free Zapier account and roughly 15 minutes with WarmReply’s guided wizard. The Zapier task cost is currently zero, courtesy of Yelp’s promotion. The only recurring cost is WarmReply itself. For the mechanics of how the Zapier connection is wired into HighLevel, see how WarmReply connects Yelp to HighLevel through Zapier.

WarmReply is $49/month with a 14-day free trial, install it from the HighLevel marketplace.

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